OFFICE ADMINISTRATOR IN HEALTHCARE
ARE YOU COMMITTED TO EXCELLENT END-OF-LIFE CARE FOR ALL? ARE YOU
COMPASSIONATE, DRIVEN AND SKILLED? IF SO, THIS JOB MAY BE FOR YOU.
JOB PURPOSE:
The role will be to work as part of the Irish Hospice Foundation (IHF)
Healthcare Programmes (HCP) Team and support and deliver the work of
IHF, with a core emphasis on supporting the administration functions
for the Healthcare Programmes. The post holder will primarily support
the Nursing Home Programme (CARU) but it is foreseen that in time
there with be an opportunity to support the wider Healthcare team,
supporting the Hospice Friendly Hospitals (HFH) and Dying Well at Home
Programme.
RESPONSIBILITIES:
IHF IS OPEN TO APPLICATIONS FROM CANDIDATES WHO HAVE EXPERIENCE IN
MOST BUT NOT ALL OF THE FOLLOWING AREAS. The successful candidate will
be supported through their induction to increase their knowledge and
ability to deliver on the responsibilities outlined here. Further
training and ongoing support will be available.
QUALIFICATIONS AND EXPERIENCE
In line with employer policies, procedures and best practice standards
the Officer Administrator will:
ADMINISTRATION
* Provide support for the Director of the Healthcare and across team.
* Assist in and / or prepare reports as necessary. Provide required
information and support to Programme Managers and teams for collating
reports from them.
* Set up team meetings as guided by the Director, book the meeting
room, send out the agenda, take and distribute the minutes of the
meetings.
* Action all communications in a timely manner
* Keep themselves appraised of the relevant documentation /
procedures as relevant
* Manage data - including maintaining, correcting, collating,
interrogating, validating and processing data
* Maintain accurate up to date records filing systems and records
(computerised / paper)
* Undertake any other administrative support and assignments as
directed
* Represent the Service in a positive manner
* Actively participate in innovation and support change and
improvement initiatives within the service
* Identify potential problems / inconsistencies in a timely manner
and consult with Line Manager as appropriate
* Provide reception cover and administration support to other
departments when required.
QUALIFICATIONS AND/ OR EXPERIENCE
* Two years? experience of working in an office
* PA experience beneficial
* Previous experience of working in Healthcare would be beneficial
* Drivers licence an advantage
SKILLS, COMPETENCIES AND/OR KNOWLEDGE
* Demonstrates knowledge and experience relevant to the role as per
the duties & responsibilities, eligibility criteria and post specific
requirements of the role
* Maximises the use of ICT, demonstrating excellent computer skills
particularly Microsoft Office, Outlook etc.
* Demonstrates the ability to work in line with policies and
procedures
* Demonstrates the ability to plan and organise own workload in an
effective and methodical manner
* Delivers within timescales and to a quality standard
* Takes responsibilities for work and sees it through to completion
* Demonstrates a commitment to providing a quality service e.g. pays
close and accurate attention to detail in their work
* Demonstrates awareness and appreciation of the service user
* Embraces the change agenda; demonstrates the ability to be
flexible and adaptable in a changing work environment
* Demonstrates strong analytical and numeracy skills, including the
ability to analyse data to inform decisions
* Thinks through decisions to make sure they are in line with policy
and local practice
* Gathers information from enough sources and other people to make
well-founded decisions
* Demonstrates the ability to work on own initiative as well as part
of a team
* Contributes to a positive team spirit
* Demonstrates a willingness to become involved and help team
members if they are under pressure
* Effective communication skills including the ability to present
information in a clear and concise manner
* Strong written communication skills
* Strong interpersonal skills including the ability to build and
maintain relationships with a variety of stakeholders; treats others
with dignity and respect
THE ABOVE JOB SPECIFICATION IS NOT INTENDED TO BE A COMPREHENSIVE LIST
OF ALL DUTIES INVOLVED AND CONSEQUENTLY, THE POST HOLDER MAY BE
REQUIRED TO PERFORM OTHER DUTIES AS APPROPRIATE TO THE POST WHICH MAY
BE ASSIGNED TO HIM / HER FROM TIME TO TIME AND TO CONTRIBUTE TO THE
DEVELOPMENT OF THE POST WHILE IN OFFICE.
TERMS AND CONDITIONS
This is a full-time, fixed term contract for one year with a view to
longer term, reporting to a team lead or manager (TBC) with a dotted
management line to the Office Manager. The role will be based at the
IHF?s offices on Nassau Street, Dublin 2. A hybrid working structure
which combines office and home-based work is currently in place in
IHF.
The post holder may be required to travel outside Dublin, so access to
a full drivers licence would be beneficial.
The annual gross salary for this role is circa ?**Apply on the
website**,**Apply on the website** - ?**Apply on the
website**,**Apply on the website** depending on experience and fit.
_OTHER BENEFITS INCLUDE:_
* A **Apply on the website**% employer?s contribution to a company
contributory pension scheme (subject to a 5% employee contribution)
* Annual leave of **Apply on the website** days
* Closure of the office on Good Friday, half day Christmas Eve and
time between Christmas and New Year in addition to annual leave
entitlement
* Life Assurance and Death in Service benefit
* Further Education & Training support
* Travel (bike-to-work schemes/tax saver commuter tickets)
* A range of flexible leave policies
* Hybrid work arrangements
A complete list of all the terms and conditions will be made available
to the candidate offered the role through IHF?s Employee Handbook.
IHF is an equal opportunities employer.
APPLICATION PROCEDURE
Closing date for applications is?**APPLY ON THE WEBSITE**TH JULY
**APPLY ON THE WEBSITE**.
Applications by e-mail to?**Apply on the website**?under the
heading: Office Administrator.
Applicants should submit a CV (max. 2 pages), detailing relevant
experience, along with a covering letter outlining the reasons they
believe they are suitable for this role.
* Applicants will be short-listed on the basis of information
supplied.
* Interviews will be held between 8TH ? **APPLY ON THE WEBSITE**TH
AUGUST **APPLY ON THE WEBSITE**
* Late or incomplete applications will not be accepted.
Should the person recommended for appointment decline, or having
accepted it, relinquish it, or if an additional vacancy arises, IHF
may, at its discretion, select and recommend another person for
appointment on the results of this selection process.
We need : English (Good)
Type: Permanent
Payment:
Category: Health
